Categories
High Performing Teams Personal development Time Management Work life balance

How to improve productivity?

Being productive and feeling a sense of achievement at the end of the day or week, is critical to feeling successful and high performance.

Here are four performance rules I live by every day.

1. Todo list management

TODO lists are critical, as none of us can remember everything we need to do in a work context. Covey 7 habits of highly effective people is a great way to prioritise what is important as opposed to interruptions and time wasters. Use the four quadrants to section your todo list. That way you focus on the right items first.

.

2. Track Projects

In addition I track projects. Todo lists are not good for managing projects, so I keep projects seperate and populate the todo list and quadrants with activities related to the projects for the week. This is one of the many take aways from the book “how to get things done”. I use a project tracker, which I keep in a word document. Each project is listed with next steps and a RAG status. I publish the list to my team and peers, which enables them to view progress, but also contribute, ask to participate or lead, ask for prioritisation and help them when communicating with their customers.

3. Weekly set aside time to plan your week

Each week on a Sunday evening or late friday evening to set the priorities for the week using the above techniques. I block time in my calendar for activities. This is good to do for two-three weeks out. That way if you any one “diary dumps” you can decide which is more important.

The other key thing I do, is I was start with the tasks, never email. I am more productive in the mornings, so I get on with the heavy tasks and early.

4. Email

As for email, I only check twice a day late morning and late afternoon. All my CC emails are on Auto direct to a cc folder. I only read when needed. If someone has given me an action, then I need to be in the TO line not CC.

Other tips:

  • Turn off email pop up alerts
  • Make emails short (no more than 5 sentences or 5 dot points)
  • Break the chain – pick up the phone instead of engaging in email trails
  • Text if it is urgent
  • Avoid Reply All and adding ccs
  • Set clear instructions – For Action, For Info, For Approval.
    • Say up front when a reply is needed.
    • “To” means action/reply needed.
    • “CC” means the cc must know this.
    • If neither applies then don’t email!
  • Inbox “Zero” Rules
    • Delete
    • Delegate
    • Do Now
    • Defer
    • Discuss

So here are 4 key productivity activities you can do that will make a difference:

1. Todo list management

2. Track Projects

3. Weekly planning ahead

4. Email

Good luck with achieving more by planning for success. Let me know how you get on?

Categories
Coaching Influence Leadership Mentoring Personal development Work life balance

Taking responsibility to how we get treated

treatmentToday I was in a coaching session with a young female I have mentored for over 6 months. She has grown so much in a short amount of time, she is also happier and equipped with skills to ensure her success. Today I asked her about how she is getting on with repair bridges that have been well and truly burned. The same question I ask her each time I see her. She had made no progress.

I asked her what was getting in the way of having the conversation. She opened up and said that it would be too painful. Do you practice forgiveness? She looked alarmed. Forgiveness is the opposite to resentful, when you let you go, the emotion and time spent feeling resentful is released into positive energy that you can use far better.

Holding on to resentment is not helpful or healthy.

It’s too painful, she repeated. I asked Why is it so painful? She replied: It was bullying and it went on for months. What did you do about it? She stopped, I did nothing, I was embarrassed. Did you speak to anyone about it? No. So you suffered not knowing what to do. Yes she replied. She went on to say I want to forget it and move on. I replied, it will happen again, I can guarantee you, so what are you going to do about it when it happens? She looked surprised and taken back. It will happen, I talked through some incidents that I had personally dealt with. As a women, certain leaders(men and women) need to assert their authority and the way they do it, is not acceptable: Humiliating, raising voices, aggressive and threatening. If they do it once they keep doing it as the boundaries have not be set properly.

These are the steps when incidents with people who put you down or harass you or raise voices and aggressive:

1. Straight after incident document verbatim what has happened including time and date.

2. Within 24 hours and when you are calm, take the person to one side in a room and not where others can hear

3. This is what you say: The incident yesterday where you said quote un quote, you made me feel inadequate and very uncomfortable. Your actions destroyed my confidence, something that is extremely fragile in women. I dont want you to ever do that again, do you understand me?

Once the accused has acknowledged and apologies. Say this is not going to be discussed ever again, this is between you and me. Lets move on. Confidentiality is critical as it rebuilds trust.

I promise you will never have another incident, with this person.

In that moment the lights came on and she said ” I own this, I can take control”. Absolutely you do! Never let anyone make you feel bad, people who do this are fundamentally insecure. There is no excuse for the behaviour, but you are responsible for setting the boundaries.

Categories
Book Quotes Judgement Leadership Legacy

Eckhart Tolle New Earth

Just finished reading this life changing book. Understanding ego, how it works and why we get ourselves into situations where we are unhappy. https://www.amazon.com/New-Earth-Awakening-Purpose-Selection/dp/0452289963

Our ego is our identity, without it we believe we are nothing. The reality without it we are happy people who can be present. So how does ego show up?

Eckhart Tolle uses examples and stories, that help you recognise where ego gets in the way of happiness.a new earth

Our image of ourselves is derived through where we live, the car we drive, the gym we join, telling others who we know, our celebrity encounters, what we know, our experience, qualifications and the list goes on. We believe we need these to be successful, but what is success if you get there are you are having no more fun!

“Nonresistance, nonjudgement, and non attachment are the three aspects of true freedom and enlightened living.” Summarised beautifully by Eckhart.

These are articles previously written on the topics:

How quickly can you forgive?

What am I working on? Judgement

The five levels of attachment

This is a book on spirituality and is not a religious book. There are references to religion only.

Further reading on Ego is the enemy of good leadership by Rasmus HougaardJacqueline Carter. https://hbr.org/2018/11/ego-is-the-enemy-of-good-leadership?utm_medium=email&utm_source=tgr_newnlsignup&utm_campaign=nlconfirm_mtod_notactsub_v20191101&deliveryName=DM60315