Categories
Coaching Leadership Personal development Work life balance

Finding motivation in difficult times

There are multiple factors at play when it comes to motivation. Even in Covid19 times, staying motivated is critical to well being.

motivationI am addicted to change, moving countries, roles, places to live. Each change brings about new opportunities to start, stop or continue what you are doing.  I remain motivated when there is something new to explore, challenge to overcome or learn something new. My motivation slows down with humdrum existence.

The pandemic is an opportunity to learn on so many levels. Learn about what you need to do to be successful in these challenging times, learn and develop leadership skills, then ensure you team remain motivated and delivering success.

Five key strategies to managing motivation:

  1. Look after your well being by exercising daily and meditation
  2. Look for learning opportunities
  3. Stay connected to your friends, family and colleagues through video calls
  4. Practice appreciation. Think of three things daily that you are grateful for
  5. Set goals and plan for success

Stay motivated in these challenging times.

 

Categories
Coaching Leadership Mentoring Personal development Work life balance

Over thinking

Why do we read more into a situation than we need to? Why do we play the victim when we perceive we are being hard done by?

The emotional drain of overthinking can lead to a reduction in productivity as you become preoccupied by over thinking a situation.

In 100% cases when you ask questions, your misunderstanding of the situation becomes very apparent. Yet we ponder and posture on the unknown, only by asking questions does the situation become clear,

It is seen as a weakness, insecurity, time wasting and a loss of productivity by the leaders. So the simple answer is get over the situation and move on in seconds and not hours. The swifter you move the more resilient you are seen.

A male colleague of mine who has been a leader for many years says the difference between career women and other women is their ability to manage emotions in the work place. He sees a stark difference between the two.

As you age your ability to move on and not dwell on situations has shortened to a point and I can move on in minutes instead of days. Yes you will be much more productive.

Are you reading too much into a situation? have you asked the questions to understand the circumstance? Or are you playing the victim?

Top tips to help:

1. Finds mentor

2. Read mental resilience by Kamal Sarma https://www.amazon.com/Mental-Resilience-Clarity-Develop-Warrior/dp/1577316258 

3. Don’t die wondering, ask the question

4. Move on from overthinking to liberating your emotions.

 

 

 

Categories
High Performing Teams Personal development Time Management Work life balance

How to improve productivity?

Being productive and feeling a sense of achievement at the end of the day or week, is critical to feeling successful and high performance.

Here are four performance rules I live by every day.

1. Todo list management

TODO lists are critical, as none of us can remember everything we need to do in a work context. Covey 7 habits of highly effective people is a great way to prioritise what is important as opposed to interruptions and time wasters. Use the four quadrants to section your todo list. That way you focus on the right items first.

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2. Track Projects

In addition I track projects. Todo lists are not good for managing projects, so I keep projects seperate and populate the todo list and quadrants with activities related to the projects for the week. This is one of the many take aways from the book “how to get things done”. I use a project tracker, which I keep in a word document. Each project is listed with next steps and a RAG status. I publish the list to my team and peers, which enables them to view progress, but also contribute, ask to participate or lead, ask for prioritisation and help them when communicating with their customers.

3. Weekly set aside time to plan your week

Each week on a Sunday evening or late friday evening to set the priorities for the week using the above techniques. I block time in my calendar for activities. This is good to do for two-three weeks out. That way if you any one “diary dumps” you can decide which is more important.

The other key thing I do, is I was start with the tasks, never email. I am more productive in the mornings, so I get on with the heavy tasks and early.

4. Email

As for email, I only check twice a day late morning and late afternoon. All my CC emails are on Auto direct to a cc folder. I only read when needed. If someone has given me an action, then I need to be in the TO line not CC.

Other tips:

  • Turn off email pop up alerts
  • Make emails short (no more than 5 sentences or 5 dot points)
  • Break the chain – pick up the phone instead of engaging in email trails
  • Text if it is urgent
  • Avoid Reply All and adding ccs
  • Set clear instructions – For Action, For Info, For Approval.
    • Say up front when a reply is needed.
    • “To” means action/reply needed.
    • “CC” means the cc must know this.
    • If neither applies then don’t email!
  • Inbox “Zero” Rules
    • Delete
    • Delegate
    • Do Now
    • Defer
    • Discuss

So here are 4 key productivity activities you can do that will make a difference:

1. Todo list management

2. Track Projects

3. Weekly planning ahead

4. Email

Good luck with achieving more by planning for success. Let me know how you get on?

Categories
Coaching Influence Leadership Mentoring Personal development Work life balance

Taking responsibility to how we get treated

treatmentToday I was in a coaching session with a young female I have mentored for over 6 months. She has grown so much in a short amount of time, she is also happier and equipped with skills to ensure her success. Today I asked her about how she is getting on with repair bridges that have been well and truly burned. The same question I ask her each time I see her. She had made no progress.

I asked her what was getting in the way of having the conversation. She opened up and said that it would be too painful. Do you practice forgiveness? She looked alarmed. Forgiveness is the opposite to resentful, when you let you go, the emotion and time spent feeling resentful is released into positive energy that you can use far better.

Holding on to resentment is not helpful or healthy.

It’s too painful, she repeated. I asked Why is it so painful? She replied: It was bullying and it went on for months. What did you do about it? She stopped, I did nothing, I was embarrassed. Did you speak to anyone about it? No. So you suffered not knowing what to do. Yes she replied. She went on to say I want to forget it and move on. I replied, it will happen again, I can guarantee you, so what are you going to do about it when it happens? She looked surprised and taken back. It will happen, I talked through some incidents that I had personally dealt with. As a women, certain leaders(men and women) need to assert their authority and the way they do it, is not acceptable: Humiliating, raising voices, aggressive and threatening. If they do it once they keep doing it as the boundaries have not be set properly.

These are the steps to take post incidents with people who put you down or harass you or raise voices and aggressive:

1. Straight after incident document verbatim what has happened including time and date.

2. Within 24 hours and when you are calm, take the person to one side in a room and not where others can hear

3. This is what you say: The incident yesterday where you said quote un quote, you made me feel inadequate and very uncomfortable. Your actions destroyed my confidence, something that is extremely fragile in women. I dont want you to ever do that again, do you understand me?

Once the accused has acknowledged and apologies. Say this is not going to be discussed ever again, this is between you and me. Lets move on. Confidentiality is critical as it rebuilds trust.

I promise you will never have another incident, with this person.

In that moment the lights came on and she said ” I own this, I can take control”. Absolutely you do! Never let anyone make you feel bad, people who do this are fundamentally insecure. There is no excuse for the behaviour, but you are responsible for setting the boundaries.

Categories
Leadership Mentoring Personal development Work life balance

How to manage your work/life balance?

Even after 25 years in leaderships roles, I still have times when I am overwhelmed with worklowork life balancead and my work/life balance is out of sync.  When it happens you stop doing the things you love and work longer hours. The cost is your health and relationships, it is never worth it. You are also very unproductive and not good to be around.

Tips for a better work life balance:

1. Ensure you schedule time in your calendar for your daily fitness. Make sure it’s visible to others so they can respect that you need that time to look after yourself. Talk to others about what you do and inspire your teams, peers and bosses to take care of themselves.

2. Book regular time off.  I take a minimum of a long weekend 2 days plus weekend 4 times a year, so I know every 12 weeks I have a break to recharge and spend time with my Husband and Friends.  First time last year headed to a health retreat for a week. Great way to reset your life and get back to healthy living and exercise.

3. Review how you spend your time: Are you the right person to take on the task? Do you have someone who could do this? Who could take on the task/project as a stretch, to help with their development?

4. Consider sharing with your boss your challenges and asking his/her advice about what he/she has done. Being vulnerable is a great approach as they can then help you with the solution.

5. Using the words no I cannot take this on, I am to busy: the only advice I can give here is that do that too often and you are seen as difficult, what I do is say currently these are my top 3 priorities A, B and C are you ok to get to this in a weeks time? negotiate is significantly better than saying No.

How to manage your work/life balance?