Categories
Coaching Leadership Personal development Work life balance

Finding motivation in difficult times

There are multiple factors at play when it comes to motivation. Even in Covid19 times, staying motivated is critical to well being.

motivationI am addicted to change, moving countries, roles, places to live. Each change brings about new opportunities to start, stop or continue what you are doing.  I remain motivated when there is something new to explore, challenge to overcome or learn something new. My motivation slows down with humdrum existence.

Covid19 is an opportunity to learn on so many levels. Learn about what you need to do to be successful in these challenging times, learn and develop leadership skills, then ensure you team remain motivated and delivering success.

Five key strategies to managing motivation:

  1. Look after your well being by exercising daily and meditation
  2. Look for learning opportunities
  3. Stay connected to your friends, family and colleagues through video calls
  4. Practice appreciation. Think of three things daily that you are grateful for
  5. Set goals and plan for success

Stay motivated in these challenging times.

 

Categories
Coaching Leadership Mentoring Personal development Work life balance

Over thinking

Why do we read more into a situation than we need to? Why do we play the victim when we perceive we are being hard done by?

The emotional drain of overthinking can lead to a reduction in productivity as you become preoccupied by over thinking a situation.

In 100% cases when you ask questions, your misunderstanding of the situation becomes very apparent. Yet we ponder and posture on the unknown, only by asking questions does the situation become clear,

It is seen as a weakness, insecurity, time wasting and a loss of productivity by the leaders. So the simple answer is get over the situation and move on in seconds and not hours. The swifter you move the more resilient you are seen.

A male colleague of mine who has been a leader for many years says the difference between career women and other women is their ability to manage emotions in the work place. He sees a stark difference between the two.

As you age your ability to move on and not dwell on situations has shortened to a point and I can move on in minutes instead of days. Yes you will be much more productive.

Are you reading too much into a situation? have you asked the questions to understand the circumstance? Or are you playing the victim?

Top tips to help:

1. Finds mentor

2. Read mental resilience by Kamal Sarma https://www.amazon.com/Mental-Resilience-Clarity-Develop-Warrior/dp/1577316258 

3. Don’t die wondering, ask the question

4. Move on from overthinking to liberating your emotions.

 

 

 

Categories
High Performing Teams Personal development Time Management Work life balance

How to improve productivity?

Being productive and feeling a sense of achievement at the end of the day or week, is critical to feeling successful and high performance.

Here are four performance rules I live by every day.

1. Todo list management

TODO lists are critical, as none of us can remember everything we need to do in a work context. Covey 7 habits of highly effective people is a great way to prioritise what is important as opposed to interruptions and time wasters. Use the four quadrants to section your todo list. That way you focus on the right items first.

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2. Track Projects

In addition I track projects. Todo lists are not good for managing projects, so I keep projects seperate and populate the todo list and quadrants with activities related to the projects for the week. This is one of the many take aways from the book “how to get things done”. I use a project tracker, which I keep in a word document. Each project is listed with next steps and a RAG status. I publish the list to my team and peers, which enables them to view progress, but also contribute, ask to participate or lead, ask for prioritisation and help them when communicating with their customers.

3. Weekly set aside time to plan your week

Each week on a Sunday evening or late friday evening to set the priorities for the week using the above techniques. I block time in my calendar for activities. This is good to do for two-three weeks out. That way if you any one “diary dumps” you can decide which is more important.

The other key thing I do, is I was start with the tasks, never email. I am more productive in the mornings, so I get on with the heavy tasks and early.

4. Email

As for email, I only check twice a day late morning and late afternoon. All my CC emails are on Auto direct to a cc folder. I only read when needed. If someone has given me an action, then I need to be in the TO line not CC.

Other tips:

  • Turn off email pop up alerts
  • Make emails short (no more than 5 sentences or 5 dot points)
  • Break the chain – pick up the phone instead of engaging in email trails
  • Text if it is urgent
  • Avoid Reply All and adding ccs
  • Set clear instructions – For Action, For Info, For Approval.
    • Say up front when a reply is needed.
    • “To” means action/reply needed.
    • “CC” means the cc must know this.
    • If neither applies then don’t email!
  • Inbox “Zero” Rules
    • Delete
    • Delegate
    • Do Now
    • Defer
    • Discuss

So here are 4 key productivity activities you can do that will make a difference:

1. Todo list management

2. Track Projects

3. Weekly planning ahead

4. Email

Good luck with achieving more by planning for success. Let me know how you get on?